Club Licence
IN ORDER TO FUNCTION AS A PATHFINDER and ADVENTURER CLUB IN THE SOUTH ENGLAND CONFERENCE, YOUR CLUB NEEDS TO HAVE AN
ANNUAL CLUB LICENCE CERTIFICATE.
This means that EVERY YEAR, as Director or Secretary of your club, you need to apply for a LICENCE CERTIFICATE.
This is to ensure the Safety, and Safeguarding of all our Children and Vulnerable Adults who are under your care and attend our clubs. Your Club Should NOT be in operation without this.
The following guidance will help you to obtain YOUR LICENCE CERTIFICATE.
What information do I need to register:
1. Ensure that all your staff (Counselors, Deputy Directors, Director, Secretary, Treasurer, Instructors) have applied for the Disclosure and Barring Service Certificate (DBS). Obtain the certificate numbers. If any of your staff/helpers do not have a DBS, contact your local Church Clerk, Safety Officer or Pastor to help you all obtain the DBS
2. Ensure that all your staff have completed, or registered for a Keeping Our Church Family Safe (KCFS) Course within the last 2 years. Ideally, by the time of your Club application. All DBS and KCFS certificates should have six months of validity, as it usually happens with passports. Obtain the dates, or insist on seeing evidence of this. If any of your staff/helpers have not completed a KCFS Course, please contact the SEC Pathfinder department about when the next KCFS will be offered. KCFS Training Calendar for 2025 Here
3. Ensure that your club has the annual Club Insurance policy. This insurance policy is designed to secure your club participants and staff against any accidents while operating as a club. It covers all activities, including trips, camps, and outings within the United Kingdom. It is affordable, and it is required for all clubs to operate. (Club Insurance Form obtainable here.) Please note that if you are travelling abroad, you will need extra cover, with a travel insurance policy, which can be purchased from a company of your choice.
4. All your staff (Counsellors, Instructors, Directors, Deputies) in the South England Conference must have completed a BST (Basic Staff Training) within the last three years. Although some leaders may have completed BST before 2016, 2016 was the year the SEC Pathfinder Department adopted major policy changes, and different rules of operations were handed down from the General Conference, in order to function as a club. (To register for a BST refresher session, please go to secpathfinders.com/bst).
How can I apply for my Club to operate within the South England Conference Territory?
1. Complete the Annual Club Licence Certificate Application Form HERE or click the link on the right side of the page.
2. Complete all of the information accurately and submit the form. You will see a submission confirmation appearing on the next page, which serves as confirmation that the office has received your application.
4. REMEMBER to complete the Club Insurance Form.
3. The SEC Pathfinder Department office will email your certificate once satisfied that all the criteria for your club are in place.
What if I don't do the annual licence application?
Then an assessment will be necessary, with appropriate evidence provided, to ensure that your club is safe, orderly and can operate within the South England Conference Policy.